You can add tabs for Updates and Forums if you wish. Head to the Settings menu and click on the Inbox tab here, you’ll have the option to add or remove categories. By default, you’ll see a Primary category tab, as well as tabs for Promotions and Social (social media notifications). When active, Gmail will automatically detect incoming emails that meet these category criteria, and sort them appropriately.
Gmail offers a number of “categories” you can use to sort your inbox. If there are any attachments you need to save, consider saving them elsewhere and deleting them from your inbox. Click Search whenever you’re ready, and you’ll generate a list of all emails with especially large attachments. You could also check the “Has attachment” box to include only emails that feature an attachment. Click on the dropdown arrow on the right side of the search bar, and you’ll be presented with a list of advanced search criteria.Ĭheck out the “Size” line and select “greater than,” then define a specific size I like to start by looking for emails that are more than 1 MB (see our post on the Gmail attachment size limit). There’s an easy way to do this in Gmail itself. Start by deleting the emails that feature big attachments these are likely taking up a disproportionate amount of space in your inbox, reducing your available storage in Gmail.
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If your Gmail inbox is cluttered, overwhelming, or just poorly organized, try these steps for how to clean up your Gmail inbox: 1. It will be far less overwhelming, and it will set you up for a positive organization habit you can use well into the future. Instead of trying to make your inbox perfect in the span of an afternoon, set aside just 15 minutes per day to make a dent in your backlog of uncategorized messages. Regardless of which tools you choose to help you get the job done, it’s best to clean your email inbox in batches-especially if you’ve gone without cleaning your inbox for an extended period of time. You can also use the “Auto Clean” feature to get rid of emails that meet certain criteria automatically. With the “Smart Unsubscriber” feature, you can quickly see the marketing and sales email lists to which you’re subscribed, and unsubscribe from them permanently. With just a few clicks, you can set a new set of criteria for the organization of your inbox, and get to work sorting your email inbox.įor example, with the “Quick Clean” feature, Clean.email will recommend old emails, miscellaneous notifications, and other emails that should be deleted. One of my personal favorites is Clean.email, a bulk email cleaner that allows you to define your own rules and filters to apply across your inbox.
However, if that’s not enough, you can look to third-party tools to help you search, sort, organize, and delete your inbox messages. There are also built-in sorting and categorizing features that can help you organize the important messages that remain (and better sort incoming messages in the future). One of the best features is its intuitive search feature, which you can use to sort your inbox however you see fit-and identify exactly the right messages to delete as quickly as possible. Gmail has a ton of built-in tools and features you can use to clean your own inbox, and I’ll be covering some of them in the following 10-step program. Cleaning an inbox is also a great opportunity to find important messages you may have overlooked are there any people you’ve forgotten to respond to, or threads that died prematurely? Part of your Gmail cleaning exercise will be focused on minimizing the amount of incoming junk messages you receive from unwanted or unimportant sources, including blocking emails this way, you’re less distracted by notifications throughout the day, and your inbox can stay cleaner for longer. Cleaning you inbox allows you to eliminate this noise, so you can better focus on the work that really matters. When your inbox is cluttered with messages that don’t matter, it can be hard to find exactly the message you’re looking for when conducting a Gmail search-or tell, at a glance, what your current workload is. Clearing out your inbox will make more space, giving you more storage to work with. When you first sign up, this seems like a lot, but eventually, you may push against this limit. By default, Google will give you 15 GB of storage space, and you may have access to even more if you’re paying for an account. There are several advantages to this approach: “Cleaning” an inbox typically means removing the items you no longer need, and setting up a structure that allows you to minimize the presence of unnecessary emails in the future. What Does It Mean to “Clean” Your Gmail Inbox?
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